Team Scheduling
Team scheduling
without the chaos.
Malleable's AI finds meeting times that work for your whole team — respecting individual focus blocks, time zones, and working hours. No more "when is everyone free?" emails.
Team scheduling is broken by default
Getting even five people into the same meeting requires checking multiple calendars, sending availability polls, and still ending up with a time that doesn't really work for half the team. For distributed teams across time zones, it's even worse.
- —"When is everyone free?" — a question that shouldn't require a thread of 15 replies
- —Meeting requests that land in the middle of someone's focused deep work
- —Time zone math errors that cause missed calls across distributed teams
- —Over-scheduled teammates with no time for actual work
AI scheduling features for teams
Shared availability view
See consolidated free/busy time across your entire team in a single view. No toggling between individual calendars.
AI meeting optimizer
Malleable suggests meeting times that protect everyone's focus blocks and minimize scheduling disruption for the whole team.
Time zone intelligence
For distributed teams, Malleable highlights overlap windows and suggests times that are fair across time zones.
Team booking pages
Create shared booking pages that route to the right team member based on availability or topic.
Meeting load balancing
AI tracks how many meetings each team member has and flags when someone is being over-scheduled.
Async-friendly scheduling
For teams that prefer async work, Malleable helps limit synchronous meeting time and suggests async alternatives when appropriate.
How team scheduling works
- 1
Each team member connects their calendar
Everyone on the team signs up for Malleable and links their Google Calendar. Individual availability is always current.
- 2
Set team scheduling preferences
Define meeting-free windows (focus hours, no-meeting days) and time zone preferences for your team.
- 3
Find shared availability instantly
Select the team members for a meeting and Malleable shows a consolidated availability grid — no spreadsheet required.
- 4
Let AI pick the optimal time
Malleable suggests the best slot based on everyone's preferences, focus blocks, and recent meeting load.
Frequently asked questions
Malleable shows shared availability across team members' calendars. The AI finds optimal meeting times that work for everyone, respecting individual focus blocks and working hours. You can also share booking pages that route to the right team member.
Yes. Malleable detects each team member's time zone and displays availability in local times. When scheduling across time zones, it highlights overlap windows and suggests times that minimize inconvenience for distributed team members.
Yes. You can select multiple team members and Malleable shows consolidated availability, filtering for times when everyone is free. The AI also considers meeting fatigue and focus block protection when suggesting times.
Malleable's AI learns team scheduling patterns and proactively suggests meeting times that protect individual focus time, avoid over-scheduling certain days, and respect each person's peak productivity windows.
Each team member gets their own Malleable account. The free plan includes shared calendar views and basic scheduling. The Pro plan at $9/month per user adds AI optimization, unlimited booking pages, and advanced team features.
Make team scheduling effortless
Free to start. Works with Google Calendar. No per-seat minimums.
Start free — invite your team